Executive Assistant

TP Human Capital

TP Human Capital is seeking a seasoned Executive Assistant to assist the Managing Director in optimising their time and ensuring seamless operations, both professionally and personally within a rapidly growing construction company.

  • Proactive Time Management: Anticipate and address the needs of the Managing Director to optimise their schedule. Efficiently manage the executive’s time, allowing them to focus on strategic priorities.
  • Organisational Management: Independently manage daily tasks and responsibilities, demonstrating mature and efficient time management skills. Screen and prioritise emails, staying abreast of the property market and relevant industry papers.
  • Meeting Preparation: Prepare meticulously for meetings, including agenda creation, participant coordination, and ensuring the MD is informed on pertinent details. Delegate tasks as necessary, keeping a focus on the bigger picture.
  • Client Liaison: Contact stakeholders prior to meetings, confirming attendance and addressing any pre-meeting requirements.
  • Site Oversight: Stay informed about on-site activities, providing regular updates and summaries to the MD.
  • Gatekeeping: Act as a gatekeeper, screening calls and appointments to ensure their focus remains on strategic matters.
  • Calendar Management: Plan and manage calendars efficiently, ensuring key dates and commitments are prioritised for business and personal.
  • Office 365 Utilisation: Proficiently use Office 365 tools for effective communication, scheduling, and document management.


  • Proactivity and Maturity: Demonstrated ability to work proactively, exhibiting a mature and business-focused approach.
  • Time Management: Strong time management skills with the ability to independently prioritise tasks.
  • Communication Skills: Excellent written and verbal communication skills, with a focus on professionalism.

Applications: To apply for this position please click “Apply Now” below. 
For confidential discussions please contact Grace TP Human Capital on 07 4772 3800.

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